CASE STUDY

Case study: Repsol simplifying existing payroll by standardizing and improving Workday integration

CASE STUDY

Case study: Repsol simplifying existing payroll by standardizing and improving Workday integration

At the time of Repsol’s, a Spanish energy company, first conversation with Strada, its existing payroll systems could no longer support a growing and increasingly complex pay and rewards structure.

  • Madrid, Spain
    Headquarters
  • 1987
    Founded
  • Energy
    Industry
  • 25,000
    Employees
  • 30+
    Countries

Key Facts:

Payroll at Respol was done on a 20-year-old SAP system and this meant that it was limited in being able to support a modern international business.

The payroll process was complex to manage with no standardization across the company.

It struggled to manage reporting, regulatory and legal requirements specific to each country. As a result manual intervention was often required, meaning it was incredibly time consuming to compile management information reports.

The challenge with Repsol’s payroll system

In 10 countries, Repsol’s payroll was performed on a 20-year-old SAP system. Ahead of its time at its installation, the SAP system was increasingly limited in the scope and functionality required to support a modern, international business.

As a result, the payroll process was complex to manage. There was no standardization across the company, and it lacked the flexibility to factor in the specific reporting, regulatory and legal requirements specific to each country. Manual intervention was often required, and it was incredibly time consuming to pull together management information reports.

100 %

Accuracy and timeliness in payroll calculations, social security and legal reporting in the last 5 years

18 %

Decrease in payroll costs in 8 years

over 80 %

Client satisfaction score since 2014

from 12k to 250

Wage types thanks to process optimization

Partnering with Strada

Strada’s first step was to undertake complete system diagnosis. This audit provided Repsol with an accurate overview of its current set up, including potential limitations, risks and costs of potential failures. All of this was matched against potential solutions.

From there, Strada worked with the Repsol team to define a payroll solution that would best service Repsol now and long into the future. It was decided that a cloud HCM system would provide vital standardized and global processes. Not only would this be more efficient to run, but it would also integrate with the current HCM system, further removing the potential for human error and creating a single source of workforce data.

Working together, Repsol and Strada created a guide with over 30 initiatives for improvement. This would simplify Repsol’s existing payroll system by standardizing it and improving the integration with the existing HCM, Workday.

“The experience was very positive. If I must pick one thing, it is the benefit of working with an expert multidisciplinary team.”

“The good results are due to teamwork. Each person is an expert in his/her field, but when combining each input, it added great value.”

If I had to do it again, I would have a construction phase. So as the system was being analyzed and the optimal model being defined, the next step would be to build it. This avoids casting aside valuable proposals, before we could build them.

Carolina Calvo
Global Payroll Administration Manager at Repsol